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Data Privacy Notice

Charity No: 1132389   Date of approval: January 2023    Date of last review: January 2023    Date of next review: July 2023

Carillon Cottage is owned and managed by Wadhurst Parish Church, which is part of the United Benefice of Wadhurst, Tidebrook and Stonegate (‘The Benefice’).

Carillon Cottage wants to share information about its activities and services with you, through channels which include email, post, telephone or social media – but only in line with your preferences and the current legislation.


The Benefice is committed to ensuring that your privacy is protected. In your interactions with us, should you provide information by which you can be identified, then it will only be used in accordance with this Privacy Notice.

Our commitment to you

  • We will only collect the data we need to perform our services to you

  • When you provide your data to us you will give your consent to us contacting you

  • You can ask to change the ways in which you are being contacted, or the purposes for which you are contacted at any time

  • We will make sure our contact with you is relevant and based on the preference information you give us

  • Your information will be stored securely and only for as long as we need it for the purpose it was collected

  • You can ask for your details to be deleted at any time and we expect you to keep us advised of any changes in your details so that they remain current and correct

  • You can ask to see a copy of any information we hold on you

  • We will not publish information about you which identifies you, nor will we pass on your contact details to any third party without your prior consent, unless there is a legal obligation to do so

  • We will comply with the current legislation for data protection.

What data will we collect?

We will only collect information that is relevant to our objects and the services we provide, to help us fulfil our objectives, to collect statistics and cooperate with allied organisations.

  • Your name and contact information including email addresses, postal/social media addresses and postcodes

  • Demographic information such as date of birth, gender and other information to assist with diversity monitoring

  • Your preferences and interests

  • Your previous interactions with Carillon Cottage

How do we use your personal data?

We use your personal data for the following purposes:

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution

  • To administer volunteer and client records

  • To fundraise and promote the interests of Carillon Cottage

  • To manage our employees and volunteers

  • To maintain our own accounts and records (including the processing of gift aid applications)

  • To inform you of news, events, activities, and services

What is the legal basis for processing your personal data?

  • We have your explicit consent

  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;

  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided that:

We will use your data when:

  • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

  • there is no disclosure to a third party without consent.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with those necessary for us to carry out our services. We will only share your data with third parties outside of the parishes of the Benefice with your consent.

How long do we keep your personal data

We will only keep your data for as long as is reasonable for the purpose for which it was collected, or in line with legal requirements. For example, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.

Controlling your data

  • You have the right to access, rectify, delete, or restrict the use of data we hold about you.

  • You may ask to see the personal data we hold

  • You may request deletion of your record on our database at any time

Please refer to our Subject Access Policy (available on request from Carillon Cottage or by emailing for details on how to do this.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.


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Our website ( uses cookies to help customise your experience and to help us collect information on how the website is being used, but we do not use such information for any targeted marketing or advertising purposes.

Most browsers and phones have ways to stop accepting classes of cookies, or to stop accepting cookies from a particular website. Help in turning off cookies can be found in your browser or mobile phone ‘help’ files. Please be aware however, that by deleting or disabling cookies you may not be able to access certain areas or features of our website.

Contact information

If you have any questions or concerns, please direct them to the Chair of the Carillon Cottage Management Committee.

If you are not sure who to contact, please write to the ‘Data Controller, c/o Parish Office, Carillon Cottage, Wadhurst TN5 6AA or email

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